PROJECT DEVELOPMENT IMPROVEMENT INITIATIVE (PDII)

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VING STANDARDS OF PRACTICE FORPROJECT DEVELOPMENT AND DESIGNPresented byLarry McKinley Oscar Njuju

TRANSPORTATION SYSTEM PROJECT DELIVERY LIFECYCLELink: Project Delivery Lifecycle9/17/2019Project Development Improvement Initiative2

STATEWIDE MILESTONE DELIVERABLES FOR ODOT PPROJECTSLink: Statewide Milestone Deliverables9/17/2019Project Development Improvement Initiative3

SCOPING TO PROJECT DEVELOPMENT TRANSITIONLinks: FinalBusiness Case9/17/2019Project Development Improvement Initiative4

MAJOR IMPROVEMENTS At Project Initiation Phase - Region Phase Gate Project Charter Change Management Request At Design Acceptance Phase – Statewide Phase Gate DAP Certification Memo and Checklist Design Narratives DAP Exception Letter9/17/2019Project Development Improvement Initiative5

UPDATED PROJECT CHARTERLinks: Updated ProjectCharter & Guidance9/17/2019Project Development Improvement Initiative6

CHANGE MANAGEMENT REQUESTS (CMR)Begins at Project Initiation Phaseo Capture changes after Scoping Phase (final Business Case) that will be included in FinalProject CharterProject Scope Changeo Major changeso Combining/splitting projectsProject Schedule Changeo Major milestoneso Funding obligations dateo Construction seasonAll Project Budget (Funding) Change9/17/2019Project Development Improvement Initiative7

CHANGE MANAGEMENT REQUEST CATEGORIESAvoidable“We missed it, we own it”Project changes that werepreventable such as an errorin cost estimating,inadequate scoping, misseditems, failure to identify andmanage risk.9/17/2019Unanticipated“In excess of reasonableexpectations”A project change beyondwhat was reasonablyanticipated. Some examplesare changed: field conditions,market conditions, regulatoryagency requirements, localagency actions.Project Development Improvement InitiativeElective“Good business decision,right thing to do”Positive or good changes toprojects such as combiningprojects for efficiencies,leveraging, practical designand value engineeringsolutions.8

UPDATED DAP CERTIFICATION MEMO & CHECKLISTLink : DAP Certification Memo and Checklist & Guidance9/17/2019Project Development Improvement Initiative9

UPDATED DESIGN NARRATIVESLink : UpdatedDesign Narrative& Guidance9/17/2019Project Development Improvement Initiative10

UPDATED DAP EXCEPTION LETTERLink: DAP ExceptionRequest & Guidance9/17/2019Project Development Improvement Initiative11

DELIVERY OPTIONS FOR EXISTING DESIGN CONTRACTSLink: DeliveryOptions for ExistingDesign Contracts9/17/2019Project Development Improvement Initiative12

OUTSOURCED PROJECT DELIVERY PROCESSLink: Outsourced Project Delivery Process9/17/2019Project Development Improvement Initiative13

NEXT STEPSDeveloping a statewide Statement of Work (SOW)template ODOT to hire a consultant to develop a template that includes a WBS,task language and deliverables at all milestones. The RFP is out andcloses October 17th. Scheduling a Pre-Proposal conference using Skype to share informationabout the project with interested proposers. Date TBD. Will be closer tothe end of Sept. Date should be set in the next day or two. Anticipated time to develop the new SOW is one year.Amendments to the current contracts as needed Incorporating required deliverables at specific milestones9/17/2019Project Development Improvement Initiative14

Questions?

THANK YOU!ODOT PROJECT MANAGEMENT OFFICEODOT PROJECT DELIVERY GUIDE