Microsoft Word Basics
Getting Started Open word. You may choose a blank document, or browse a templatethat’s right for you. Blank or unformatted documents are best to use atthis stage of instruction. The blue column onthe left shows yourmost recent savedfiles. You may selectone of these toresume work on asaved document.
MarginsCursorPageScroll barZoomPage and word countRead modes
Quick saveUndoRedo Quick printQuick Access toolbarPrint previewNew documentCustomize toolbarYou may add frequently used tools toyour quick access bar by right clickingthe tool button and selecting “add toQuick Access toolbar”
Home toolbar: font style & clipboardFont name Font sizeClipboard: use to copy and paste, orctrl c and ctrl vBoldItalicAutomatedcasesClear allformattingStrikethroughUnderlineText effectsSuperscriptSubscriptText colorHighlight
Home toolbar: format paragraphsNumbered listBulleted listMultilevel listIncrease and decreaseindentationLeft, right, center,justified alignmentsLine spacingTable drawing tools
Home toolbar: editing toolsFind, ctrl f for PCs and Command-F for Macs,allows you to find words within the textReplace words withother words in yourtextChoose how toselect portions ofyour text
Now youknow yourbasic tools!You can ignore the stylized presets to theright of your home toolbar for now asthey can be cumbersome to customize
Insert/add mediaAdd a preset coverpageInsert image filessaved to yourcomputerCreate a table ofcolumns and rowsAdd a blank pagebetween pages oftextBreak your chapteror subheading oftext to the next pageAdd shapes such asarrowsAdd infographicsSearch images whenconnected to theinternet with a Bingimage searchGrab a screenshot(for PCs press thePrtscn key, thenpaste your clipboardcontents. For Macspress Command shift 4 to copy, andthen paste yourclipboard contents)
Insert/add mediaInsert Wikipedia contentAdd or manage appsSearch for or embedonline videosBookmark selectportions of your textfor easy referenceAdd headers,footers, and pagenumbersHyperlink portions of yourtext for reader’s reference(e.g. subsections in legaldocuments)Link your text to outsidesources with a URL(for example:www.youtube.com)Add comments formultireader editing (todelete comments go to theReview/editing tab)
Insert/add mediaAdd a moveable textbox to your article orgraphic designCustom text-imageheadingsAutomate formattemplates forrecurring, stylizedtext (such ascaptions or asides)Add an epigraphicletter or word tobegin your article orchapterAdd a signature ortimestamp yourdocumentAdd another file ordocument to yourcurrent documentOpen math orsymbol menusEmbed .swf files forsound clipsthroughout your text
Page layout optionsDivide text intocolumnsPage breakPaper dimensionsManually adjust thespacing before andafter paragraphbreaksMargin adjustmentin print inchesPortrait or landscapeorientationNumber each line oftext, and hyphenateeach line item in listManually adjust thedimensions ofindentationsYour menu listing namesof image files that appearin the document for quicktogglingPosition images withintext, select style of“wrapping” text aroundimages, and select theorder in which multiplelayers of images willappear. To test thisfunction, upload an imageto your document.Align, group, orrotate images
As you addtables andimages, moretab menusappear withvarious tooloptionsThey will be highlighted and color-coded as shown above.To stick to our basic agenda, we will skip these accessoriesfor now. But if you’re interested, many of the functionsinclude basic photo editing for more graphic documents, ortable editing, which gives you a greater range forinfographic presentations. Test out the tools as you wouldany of the tools and effects described throughout thisdossier.
References/works citedInsert footnote orendnoteAdd a preset,formatted table ofcontents, andupdate an existingtable using thebuttons to the right.Jump to nextfootnote in your textAdd and managesourcesAdd a formattedbibliographyaccording to whattype of documentyou’re draftingDisplay menu of allnotesAdd and link indexeditemsHyperlink portions oftextInsert captionsbelow imagesFormatting settingsfor legal documents
Review/editAlways checkspelling & grammar!Find synonyms forwords you’ve used toooften throughout yourdocumentTranslate and adjustlanguage settingsCount total words indocumentDefine a word byhighlighting andclicking this buttonAdd, delete, andtoggle throughdocument’scomments bymultiple usersTrack changes thathave been madethroughout thecreation and editingof your document(very useful!)Compare andcombine revisions ofsame documentAccept or rejectchanges that havebeen made by othereditorsControl editingcapabilities (it’s aprivilege not aright!)
View optionsSee next slide (17)Readdocument asif it were apdf or epubfileEditdocument asit will lookwhen printedEditdocument asit will lookwhen printedDraft returnsyou to regulartext edit asopposed tooutline modeShow rulermeasurements orgrid to give youspatial relations onthe pageNavigate yourdocumentwith quickMagnify orsearchesbroaden yourview of thedocumentSplit or adddocuments andtoggle betweeneachView thedocumentone or twopages at atime, adjustpage widthArrange your splitwindows, orsynchronizescrollingAutomatefrequently usedtasks by creating aseries of commandsand instructionsTogglebetween yourdocuments
OutliningOutlining is a simple way of creating a list or taxonomyQuickly refer to each level of your listWhen this is checked, it shows yourstylized/designed text, rather than thenormal text format, which looks more likethe text of this explanatory captionInsert other documents into or createdocuments of portions of your outlineWhen this is checked, it shows the first line only of the level youhave selected. The higher the level, the more lines are shown.Start by typing your first and second lines. Then drag the minussymbol at the head of the line right to subordinate the secondline to the first line
Problems w/multi-user commentsIt is difficult to manage or delete comments fromthe Insert tab. Instead, delete user commentsfrom the Review tab.
Problems w/track changesIf you’re having trouble turning track changes off, be sure that it is unlocked.This is what Track Changes looks like. The blue is unedited text, thecrossed-out red has been deleted by an editor, and the underscored redword to the left of the deleted word is the word the editor chose to replacethe previous word. All red underscored words are additions made to theoriginal text.